Other RCM Services
- Accounts Receivable
- Appeals
- AR Run Down And Recovery Audit
- Chronic Care Management
- Claims Submission – Work Edits & Rejection
- Coding Denial Management Services
- Complete Practice Analysis
- Contracts Negotiation
- Credit Balance Services
- Denial Management Services
- Document Management Services
- DRG
- EHR Support
- Eligibility & Benefits Verification
Payment Posting in Medical Billing
A well-managed payment posting process does more than record transactions. It provides visibility into reimbursement performance, identifies denials, verifies payer compliance, and supports accurate accounts receivable (A/R) management. When payment posting is handled correctly, healthcare organizations gain a clear understanding of their revenue cycle and can make informed operational and financial decisions.
At iMagnum Healthcare, our medical billing payment posting services combine skilled professionals, standardized workflows, and analytics-driven reporting to deliver accuracy, transparency, and faster revenue realization.
Payment Posting Workflow in Revenue Cycle Management
A proper revenue cycle payment posting workflow improve that every payment is validated, recorded, and reconciled according to payer contracts and client-specific business rules.
- Step 1: Remittance Receipt
- Step 2: Verification and Validation
- Step 3: Medical Billing Cash Posting
- Step 4: Adjustment and Balance Transfer
- Step 5: Denial Posting and Identification
- Step 6: Reconciliation and Reporting
Insurance Posting: We accept insurance payments in the following formats.
- E-Remittance Advisory: We receive a large number of ERAs from payers and process them in batches by importing them into the client's practice management system. Each batch run generates exceptions, which we correct along with batch total verification.
- Manual posting: We frequently receive scanned EOBs from our clients. Each EOB batch is accessed through secure FTPs or the EHR system and processed according to the client's business rules for adjustments, write-offs, and balance transfers to secondary insurance companies or patients.
- Denial Posting: Posting claim denials is critical for gaining an accurate understanding of the customer's A/R cycle. Payers send back denied claims in the form of ANSI codes for denials and, in some cases, payer-specific medical coding guidelines. We understand most payer-specific denial codes and have expertise in understanding ANSI standard denial codes. We record each claim denial in the practice management system and take action to re-bill the secondary insurance company, transfer the balance to the patient, write-off the amount, or send the claim for reprocessing.
Benefits of our Payment Posting process
- High quality: With our global delivery team, you are assured of a contractual guarantee of more than 98% accuracy, while you actually get more than 99% accuracy.
- Responsiveness: We can guarantee a 24-48-hour turnaround time because our team members work around the clock.
- Get an accurate understanding of the A/R cycle: Payment posting accuracy is critical for getting the right picture of the state of your accounts receivable and making the right decisions.
Analytics: We generate reports on A/R trends to
- Understand the reason for denials.
- Document cases that require eligibility and authorization to improve point-of-service collections, understand which services are covered or not covered by different payers, and learn about the typical time it takes your insurance company to process payments.
- Exception processing: We follow your company's policies and alert you to any significant trends, contractual changes, or denials.
Discover how our experts can optimize your payment posting process and improve reimbursement outcomes.
FAQ
Our More Services
- Under Paid Claims Audit
- Accounts Receivable
- Appeals
- AR Run Down And Recovery Audit
- Charge Entry
- Revenue Cycle Analytics
- Claims Submission – Work Edits & Rejection
- Contracts Negotiation
- Credit Balance Services
- Denial Management Services
- Document Management Services
- Home Health Coding
- Eligibility & Benefits Verification
- Payment Posting Services
Before working with iMagnum Healthcare, our payment posting process was slow and error-prone. We often found discrepancies months later. Since switching to their Payment Posting Services, our turnaround time has dropped by 40%, and reconciliations are now accurate to the penny. This has given us a clearer picture of our cash flow and reduced patient disputes dramatically.
Finance Director
from CaliforniaManaging a busy multi-specialty clinic means payments from multiple insurers, patients, and third parties arriving daily. We used to spend hours just trying to match deposits with claims. iMagnum’s Payment Posting Services completely transformed this. They reconcile every payment quickly, apply adjustments accurately, and even flag underpayments for follow-up. It’s taken a huge burden off our in-house staff.
Practice Owner
from AtlantaAs a billing manager for a mid-size hospital, accuracy in payment posting is non-negotiable. iMagnum’s team ensures every EOB and ERA is posted on time, with unmatched attention to detail. Their process has improved our revenue tracking and allowed us to catch payer errors immediately.
Billing Manager
from CaliforniaSince partnering with iMagnum Healthcare, our payment posting error rate has gone from 8% to under 1%. The impact on our accounts receivable days has been incredible - we’ve shaved off nearly two weeks, improving our cash flow and reducing write-offs. iMagnum’s Payment Posting Services completely transformed this. They reconcile every payment quickly, apply adjustments accurately, and even flag underpayments for follow-up. It’s taken a huge burden off our in-house staff.
CFO
from AtlantaAccurate payment posting isn’t just about numbers — it affects patient trust. With iMagnum handling the process, we’ve eliminated billing confusion for patients, leading to better satisfaction scores and fewer complaint calls.